Information for visitors
We welcome visitors to our school. We will act to ensure it remains a safe place for pupils, staff and all other members of our community. If a parent/carer has concerns we will always listen to them and seek to address them. However, abusive, threatening or violent behaviour will not be tolerated. If such behaviour occurs we will follow the procedures outlined in the Surrey County Council guidance – ‘Keeping Schools Safe’.
We hope that your visit will be enjoyable, informative and safe.
Please help us by reading and complying with the guidance contained in this leaflet, which is intended to ensure your health and safety whilst at Sunbury Manor School.
If you have any questions after reading this, please do not hesitate to ask a member of staff to help you.
Security
All visitors and contractors coming in to the school must report to Reception. Please sign in using our electronic visitor system (clear instructions on how to do this will appear on the screen).
A visitor ID pass will be issued by the staff at Reception. Please use the plastic holder and visitor lanyard provided and make sure your ID is clearly visible to staff and students.
If you are working unsupervised with students, the school receptionist will ask you to produce your DBS certificate or details thereof, together with proof of identification, i.e. Passport or driving licence.
Without this you may not be granted access. You must sign in on each occasion you visit the school.
Please log out of our visitor system at the end of your visit and return the lanyard and holder.
Photographs
Visitors are prohibited from taking photographs of students whilst on the school site.
Fire & Evacuation
• Your host will explain what to do in the case of emergencies and fire alarms.
• The alarm is a continuous siren. You must leave the building by the nearest exit.
• Stay with your host as they will escort you to the assembly point and ensure that you are recorded
present by the administration staff.
• The assembly point is on the school field behind the sports court.
• Do not take any personal risks.
• You must not re-enter the building until told it is safe to do so.
First Aid
If you need first aid or feel unwell please go to the Student Services (Ext 6178/6046) on the ground floor of Building A or alternatively telephone Reception (Ext 6020).
Health & Safety
Contractors must ensure that they are fully conversant with the safety rules and regulations to be observed by contractors working on site. As a visitor to our school it is essential that you follow any health and safety guidelines that may apply. By doing so, you will assist us in meeting the requirements of the Health & Safety at Work Act 1974.
Before commencement of any hot works, contractors shall liaise with the Site Manager, who shall notify the contractor of fire procedures and hot works permit. A method statement must be provided by the contractor where the hot works may be of a particularly hazardous nature.
Contractors attending the school to carry out any works will be required to access and review the asbestos survey, register and plan before undertaking any work. This will be provided by the Site Manager or other relevant member of staff within the school. All contractors undertaking any work will be required to sign that they have reviewed the asbestos survey, register and plan. Where there are ACMs that are to be worked on or nearby, no work will take place until an appropriate method statement of work is produced and the Permit-to-Work procedures detailed have duly authorised and implemented.
Smoking & Vaping
Sunbury Manor School operates a no smoking or vaping policy. Please do not smoke or vape anywhere on the school site.
Safeguarding Guidance for Visitors to the School
Sunbury Manor School has a duty of care to all its pupils, and visitors, and operates its own Safeguarding (Child Protection) Policy in line with the requirements of government legislation. All visitors are legally required to comply with this policy, and to cooperate with its operation. A copy of the policy is available on the school website under the policies tab.
The following information provides a framework regarding appropriate behaviour that should be adopted by all adults when working with children, young people or vulnerable adults
Individual Responsibilities
All persons should be aware of issues related to the protection of young persons and vulnerable adults. Remember that someone else might misinterpret your actions, no matter how well intentioned. Even caring physical contact may be misinterpreted. You should dress safely and appropriately for the tasks that you are required to undertake, and refrain from any behaviour that may bring the school or your activity into disrepute. Treat all persons with respect and dignity. Respect the privacy of people under your care, and abide by Sunbury Manor staff instructions whilst using the facilities. Avoid, wherever possible, one to one situations in closed environments. Be open and honest if issues do arise; talk to a member of staff or a Designated Safeguarding Lead.
You should not
- Have inappropriate physical or verbal contact with any person under your care;
- Make suggestive/derogatory remarks or gestures;
- Jump to conclusions about others without checking facts, or exaggerate or trivialize abuse issues;
- Take a chance when common sense, policy, and practice suggest another more prudent approach;
- Ignore concerns if you hear them raised by a child or young person.
Reporting - What to do if a person discloses to you abuse by someone else:
- Listen to them without interruption, accepting what is said, and avoiding asking leading questions;
- Advise the person that you must pass on the information;
- Let them know you are glad they have shared this information;
- Report the matter to the appropriate person, venue management or the School’s Designated Safeguarding Lead. DO NOT investigate yourself.
If you have any concerns about any person.
- Report the matter to the appropriate person, venue management or the Designated Safeguarding Lead.
DO NOT investigate yourself.
If you receive an allegation about any person or about yourself:
- Report the matter to the appropriate person, venue management or the Designated Safeguarding Lead.
DO NOT investigate yourself.
Try to ensure that no one is placed in a position that could cause further compromise. In all cases, you must:
- Make a record of all details as soon as possible, including time, date, location and the names of any others present;
- Report all the facts to the School’s Designated Safeguarding Lead;
- Report concerns or allegations, you must not investigate;
- Not contact the subject of the allegation;
- Not promise confidentiality, as any information received may have to be contacted upon by other authorities.
Key Personnel
Headteacher
David Lee
Email: dlee@sunburymanor.surrey.sch.uk
The Designated Safeguarding Lead
Lucy Quincey
Email: lquincey@sunburymanor.surrey.sch.uk
Safeguarding Manager
Hayley Sharp
Email: hsharp@sunburymanor.surrey.sch.uk
Deputy DSL’s
Brenda Newton
Email: bnewton@sunburymanor.surrey.sch.uk
Deborah Gardner
Email: dgardner@sunburymanor.surrey.sch.uk
Chair of Governors & Nominated Child Protection Governor
Emma Redfern
Email: eredfern.gov@sunburymanor.surrey.sch.uk
All key personnel can be contacted on 01932 784258